Latest posts

Productivity Tip: Email a PDF document directly from Microsoft Word

Date: Friday, Dec 6, 2019
Reading time: 2 minutes.

Need to send a PDF copy of a document? Ever had a need to send a Microsoft Office document as a PDF attachment? For this scenario, you do not want to send a document link or reference, and the recipient is expecting their own copy of the document. Many Microsoft applications, using the share feature, provide these capabilities from within the application and this is beneficial when documents are stored within SharePoint or Teams as it removes the need to download the documents prior to attaching to an email, as many people currently do as part of their workflow.

Who Is Reviewing Teams Guest Access?

Date: Tuesday, Nov 19, 2019
Reading time: 6 minutes.

Introduction Collaboration shouldn’t be limited to people within your own organisation, extending these capabilities to allow external guest participants improves how people share ideas and information. Keeping files and conversations within a single location removes the need to continually swap communications via email or other methods, reduces unnecessary copies of data that is difficult to reconcile when compiling authoritative versions, and removes the need to send this information externally for which you have no control over its use (unless you’ve deployed rights managements, which is a conversation for another time).

How can I easily file emails into a team?

Date: Tuesday, Nov 12, 2019
Reading time: 3 minutes.

Introduction Working collaboratively using Microsoft Teams requires people to store their files and have conversations about their work within teams. Teams work well within the context of storing files and allowing people to initiate conversations about the work they are completing, however filing, storage, and reviewing of email has been lacking in ease of use and essential features. There are many use cases for teams, and one that is extremely popular the ability to quickly create a collaboration space for a project.

Thoughts on teams governance

Date: Wednesday, Nov 6, 2019
Reading time: 3 minutes.

Microsoft greatly improved the speed to which people can quickly and easily create collaboration spaces using teams. Microsoft’s default stance is that the ability to create these spaces should be democratised as it helps assemble groups of people to get their work completed at a quick pace. There’s been much discussion surrounding how to best control and govern how teams are created to ensure consistency and manageability across an organisation.

Tags: Microsoft Teams
Categories: Governance Tips

And so it begins...

Date: Tuesday, Oct 22, 2019
Reading time: 2 minutes.

And so begin my new adventures of writing down my ideas and thoughts whilst working with Office 365 and the many services and applications it provides. This is something I have been wanting to kick start for quite some time, however for the last few months the time available to do so hasn’t been there. However, that may be a good thing as I’ve been working hard to assist people and organisations realise the benefits of Office 365 and now it’s time to start sharing what’s happening in this space, and here I just may be able to provide insights that may assist you.

Tags: Microsoft 365
Categories: Other
Paul

Paul Maggs

Principal Consultant
Modality Systems

Melbourne, Australia


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